Post Cash Receipts |
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Post Cash Receipts program is used to record payments/take deposits by Payment Type from customers or for unrelated items such as refunds, rebates and disposal of assets posted as Miscellaneous Cash. Customer payments can be applied directly to outstanding invoices or posted to their account as On Account to be applied at a later time through Apply Credit Balance or Credit Balance Application. Payments are posted in real time, which means that the entries are available for other users to view in Payment Reporting as soon as you save the entry. Also see Related Topics.
Navigate To: Accounting>Cash Receipts>Post Cash Receipts
Post Cash Receipts
- Enter Posting Date.
- Select Payment Type from drop down.
- Post by Invoice # or by Customer/Site. (Click on a link to the left for detailed steps).
- As Cash Receipts are Posted, the Record Count will increase.
- Display Paid Invoices will include all paid invoices in the grid for the account selected when checked.
- To view Invoice Details (optional), click the Details tool tip.
- When the Balance To Apply is greater than the Total Outstanding, the overpayment will be applied On Account.
- On Account balances can be applied at a later time through Apply Credit Balance or Credit Balance Application.
- Preview, Print & Clear Log. Cash Log Listing will include all payments included in the current log, summary by payment type, underpayments, overpayments and omitted payments (payments made to invoices with older outstanding invoices).
- Once the Cash Log is cleared, it cannot be recreated. Payments can be reported via Cash Listing.
Log Number & Record Count
Log Number: Log Number is increased once the log is cleared. The Log Number will remain the same and records will continue to add to the current Log Number until it is cleared.
Record Count: Record Count is a count of each payment per invoice or on account per Log. The Record Count will reset to 0 once the Log is cleared.
Before Print & Clear:
After Print & Clear: 